Applying for jobs via email can feel a bit daunting, especially if you’re new to it.
But don’t worry – this guide will break down every step of the process so you can confidently send out those applications.
1. Prepare Your Essential Documents
A tailored CV (Curriculum Vitae): This is your professional resume. It should highlight your skills, education, work experience, and any relevant achievements. Ensure it’s formatted clearly and concisely.
A compelling cover letter: Think of this as your introduction. It’s a chance to explain why you’re the perfect fit for the job, showcasing your enthusiasm and how your skills align with the company’s needs.
2. Find the Right Email Address
Job posting: Most job ads will explicitly state where to send your application. Double-check for a specific email address.
Company website: If you can’t find it in the ad, look on the company’s “Careers” or “Contact Us” page.
Generic HR email: If all else fails, a generic HR email (e.g., [email address removed]) might work.
3. Craft a Professional Subject Line
This is the first thing the hiring manager sees, so make it count. Here are a few effective formats:
Job Title – Your Name: e.g., “Marketing Coordinator – John Doe”
Reference Number (if applicable) – Your Name: e.g., “Ref#12345 – Jane Smith”
A brief statement: e.g., “Application for Marketing Coordinator Position”
4. Compose the Email Body
Keep it concise and professional. Here’s a sample structure:
Greeting: “Dear [Hiring Manager Name]” (if you know it), or “Dear Hiring Manager”
Opening paragraph: Briefly mention the job you’re applying for and where you found it.
Second paragraph: Highlight why you’re a strong candidate. Briefly summarize your relevant skills and experience (refer them to your CV for more details).
Closing paragraph: Express your enthusiasm for the position and thank them for their time and consideration.
Sign off: “Sincerely,” or “Best regards,” followed by your full name.
5. Attach Your Documents
File format: Use PDF for both your CV and cover letter. This ensures your formatting remains consistent across different devices.
File names: Use clear and professional file names, e.g., “JohnDoe_CV.pdf” and “JohnDoe_CoverLetter.pdf”
6. Proofread and Send
Triple-check: Read your email multiple times to catch any typos or errors. You can even ask a friend to review it for you.
Send a test email: If you’re unsure, send the email to yourself first to see how it looks in your inbox.
Click send!
Important Additional Tips
- Tailor your application: Don’t just send out generic emails. Adjust your cover letter for each specific job you apply to.
- Follow up (optional): If you haven’t heard back after a week or two, you can politely send a follow-up email to express your continued interest.
What NOT To Do
- Don’t use informal language or emojis.
- Don’t send large attachments. If your files are too big, consider using a file-sharing service like Google Drive or Dropbox.
- Don’t forget to include your contact information (phone number and email address) in your email signature.